Tax Clearance is one of the requirements for the PhilGEPS Platinum membership. A valid Tax Clearance is issued by BIR’s head office in Quezon City. Unfortunately, the BIR website is of no help. The BIR website doesn’t list the steps on how to apply for tax clearance. Below are the steps we took to get a tax clearance.

Prerequisites for getting a tax clearance

  1. You need to be registered in BIR’s eFPS to get a Tax Clearance. If you are not registered, you need to go to your RDO to register your business for eFPS. A written request is needed so they can give you access
  2. You need to be current with all your BIR payments. You need to be current in paying VAT, Income Tax and the annual registration fee. BIR checks these via eFPS. If you are not registered yet, you need to present the corresponding tax and payment forms
  3. You need to be current on your SLSP (Summary List of Sales and Purchases) and Inventory. This is applicable if your business is selling, trading, retail, etc.

You need to be registered to eFPS to get a Tax Clearance. If you are not yet registered to eFPS, do it now. Registering to eFPS is such a painful and manual process. You need to write a letter to your BIR RDO so they can activate your eFPS account. Imagine that. If you are not registered to eFPS, it will add at least 2 days to your timeline.

You need to be current on all your tax payments and required BIR submissions. Required BIR submissions are those DAT files you email to BIR. This would include VAT Relief Sales, VAT Relief Purchases and Withholding Tax Alphalists. If you do not know any of these, forget about applying for a Tax Clearance.

In addition to the required BIR submissions, you need to be updated with your Registration Fee payments, annual submission of Inventory List and Authority to Print.

Steps on how we got our tax clearance

  1. We went to our RDO to apply for our Tax Clearance. You need to have a written request for Tax Clearance
  2. Your RDO will check any delinquencies you might have. We missed paying our 2016 annual registration fee. We paid it the same day (with penalties, of course)
  3. Our RDO asked us to come back the next day to get our Certificate of No Tax Liability
  4. Once you have your Certificate of Tax Liability from your RDO, you need to go to your Regional Revenue Office. Our Regional Revenue Office is in Makati
  5. Download the application form from BIR’s website. Have it notarized
  6. Go to your Regional Revenue Office and present your RDO’s Certificate of No Tax Liability and application form
  7. The Regional Revenue Office will issue another Certificate of No Tax Liability. This is the one you need to present to BIR’s head office
  8. Pay the Tax Clearance certificate fee of 100 pesos through eFPS
  9. With the Regional Revenue Office’s Certificate of No Tax Liability, proof of eFPS payment and the application form, go to BIR’s head office
  10. Once they receive it, they will ask you to come back to get your Tax Clearance. Yipee!

After getting your Certificate of No Tax Liability from BIR Regional Revenue Office, pay the Tax Clearance certificate fee via eFPS. Make sure to pay within 1 to 2 days upon receipt of your Certificate of No Tax Liability. After 1 week, go to the BIR head office and get your Tax Clearance.

Our Tax Clearance is valid for one year. I guess we would need to repeat the steps to renew our tax clearance. The whole application process took 2 weeks.

Renewal of BIR Tax Clearance is the same tedious process. You need to write a letter of intent in renewing your Tax Clearance and you need to go through the same process.

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